Chapter

Section

Modifications

Table of Contents

- Add new Shortcut link to the JCMT & UKIRT earthquake checklists

- Where appropriate, replace PPARC references with STFC throughout the Safety Manual  (Chapters 1  and 9)

1

Introduction

A.1.2 & 9

JAC Site Safety Policy:

- replace reference to PPARC with STFC

- item #9 – add to end of last sentence (ref : ACTION 58-1-07: SCC):

(Note: Hawaii State law defines a partially enclosed area as any area with a roof and two or more walls)

- MKD to update the policy with these changes for the Director’s approval (ref: ACTION 58-1-08: MKD) (Approved and signed by the Director on 29-Nov-07 & posted on the JAC Safety Notice board)
 

2

Occupant Emergency Plans & Equipment Locations- Hilo Only

E.2.

14-Dec-07:
 Reference to magnitudes removed as per
 agreement between SCC & RPT

 Add new: Post Earthquake procedures (ref: ACTION 56-2-07: SCC)

2. Procedures

During an earthquake:

·         Remain calm.

·         Move away from loose objects, bookshelves and windows.

·         Get next to something incompressible, e.g. full filing cabinet

 Post Earthquake

There are several post earthquake responses to earthquakes based on severity at the site. In the event of an earthquake that is large enough to cause concern, e.g. the UKIRT shear pins break, obvious signs (or sounds) of damage, hazardous situations or any other source, the TSS/WL shall consult the Site Safety Advisor to agree the course of action based on an assessment of the severity. Following approval of the Site Safety Advisor, the TSS/WL shall only attempt those activities allowed and that they deem safe to perform, including building entry.
 

a.       Immediate Response:

i.         Minor-light (magnitude 1-4.9):

If in doubt, treat earthquake as moderate until told otherwise. Recover from earthquake and report any damage to designated official/TSS/WL.  Contact Site Safety Advisor and receive authorization to begin recovery. The telescope post earthquake checklists shall be completed before recommencing operations.

ii.       Moderate (magnitude 5-5.9): 

If in doubt, treat earthquake as serious until told otherwise. Follow appropriate building fire procedure and follow instructions of designated official/TSS/WL. Contact the Site Safety Advisor and receive authorization to begin recovery. The telescope post earthquake checklists shall be completed before recommencing operations.

iii.      Serious (magnitude 6-6.9):

If in doubt, treat earthquake as major until told otherwise. Evacuate building in accordance with fire procedure. Do not re-enter building. Report any damage observed to designated official/TSS/WL.

iv.      Major (magnitude 7+):

Evacuate building in accordance with fire procedure. Do not re-enter building. Report any damage observed to designated official/TSS/WL.

Under no circumstances shall any employee or visitor re-enter the building without proper authorization following a moderate or worse earthquake.

b.      Earthquake recovery (magnitude 6+)   Recovery after a serious or worse earthquake:

i.         The facility shall not be accessed before an inspection by an engineering team

ii.       An engineering team shall be mobilized as soon as practical. This shall be organized on similar lines to the snow clearance team. Note: Island infrastructure damage may significantly delay this response.

iii.      A team leader shall be appointed. The team leader shall be in charge at all times and all staff and visitors regardless of seniority, shall comply with his/her instructions.

iv.      This team shall inspect the external structure of the facility and determine the safety of re-entering the building.

v.       If there is any doubt about the structural integrity entry shall be prohibited until it is deemed safe (external construction experts may be required.)

vi.      The team leader shall obtain approval of the Site Safety Advisor before entering the facility.

vii.    When the team are confident it is safe to re-enter, the team alone shall enter the building and make appropriate inspections and if necessary repairs.

viii.   If the team deems it safe for a clean up operation, the building shall be re-opened to authorized staff and visitors.

ix.      Once the team is satisfied that the building is suitable to begin operations, the team leader will inform the Designated Official and  on-site responsibility will pass back to the TSS/WL..

x.       The designated official/TSS/WL shall contact the Site Safety Advisor and receive authorization to begin recovery.

xi.      Telescope post earthquake checklists shall be completed before recommencing operations.

9

Mauna Kea Safety Policies – General

B.1

Spell out HP then parenthesis: Hale Pohaku (HP)

9

C.3.a.i

1^st and 3^rd bullets: update to reflect changes in authorities  (reference ACTION 58-2-01)
1^st bullet:  If the JCMT has been closed overnight due to bad weather  then the nightshift TSS and the dayshift JCMT TSS and if possible the UKIRT TSS shall meet at HP around 6:30a.m.  and drive to JCMT, if possible. Use a vehicle with studded tires or fit chains as directed by MKSS.

3^rd bullet:  The information gained by this survey shall be relayed to the Site Safety Advisor, or the designated snow crew leader, if neither are contactable then contact the JCMT Scheduler Head of Operations at the Hilo Office (during normal work hours) or at their residence (after hours), before 7:30 a.m.

9

C.3.b.i

Add Facility Maintenance Manager to sentence:

i. Establish and maintain regular contact with the Facility Maintenance Manager and Snow Crew Leader regardless of the time as well as with other facilities on Mauna Kea.

 9

C.3.b.iii

1^st bullet, last sentence: change for clarity (reference ACTION 58-2-01)

- JCMT-Position the carousel such that the roof support gantry is diametrically opposite the main entrance (telescope pointing toward UKIRT in the parked position at an azimuth of about 93 degrees). Check to see if main shutter doors are secured. Ensure that the main shutter doors are closed and secured.

9

C.3.b.iv

Add Facility Maintenance Manager to last sentence:

On arrival at Hale Pohaku staff shall contact the Facility Maintenance Manager, Site Safety Advisor, or the snow crew leader.

9

C.3.b.v

Add road conditions with reference to the link:

Send email to road conditions: (see address in JAC Eyes only)

9

E.3.a

This section rewritten as follows: to reflect change in sunglasses allowance. ACTION 58-1-09: SP

3. Procedures

    a. Sunglasses

        i.  It is recommended that anyone driving or working outside in the

           daytime on the summit should wear UV protective glasses;

       ii. Subject to the approval of the Site Safety Advisor, staff who

          require UV protective glasses (and who do not already own a suitable

         pair) may claim a contribution towards the cost as follows:

            -  Non-prescription UV blocking sunglasses an allowance of up to

               $60 towards the total cost;

            -  Prescription UV blocking sunglasses the actual, reasonable

               costs of prescription lenses plus an allowance of up to $60

               towards the cost of the frames.

        In both cases, an itemised receipt for the purchase of the sunglasses

        is required.

   iii. Should the eyewear require replacement, the allowances may be

      repeated with the approval of the Site Safety Advisor.

ii. Staff may claim an allowance of $35 for the purchase of non-prescription UV blocking sunglasses. Prescription eyewear for this purpose will be provided with the approval of the Site Safety Advisor. Should the eyewear require replacement, the allowance may be repeated with the approval of the Site Safety Advisor.

9

G.1

2^nd sentence: remove Hale Pohaku and keep HP:

This dictates that workers on Mauna Kea (MK) - especially newcomers - shall acclimatize cautiously and not proceed above Hale Pohaku HP if feeling unwell.

9

G.2.a.ii

Change ‘may’ to shall: No more than 14 hours may shall be spent above HP in any 24-hour period.

9

G.2.b

Change ‘PPARC’ to STFC: 

b. PPARC STFC Staff

All PPARC STFC employees, whether JAC staff or visitors, must have completed a high altitude physical exam prior to traveling above HP. PPARC STFC employees are specifically prohibited from traveling above HP having only signed a medical disclaimer. This is a PPARC STFC requirement to which there are no exceptions.

9

G.2.c.ii

Change ‘may’ to shall: No more than 14 hours may shall be spent above HP in any 24-hour period.

9

K.2.d.v

Add “vehicle”  to 1^st sentence:

All minor and major vehicle problems must be reported via email to “vehicle”  (see address in JAC Eyes Only).

K.3.a.i

Add “see address in JAC Eyes Only” to sentence & link:

All minor and major vehicle problems must be reported via email to “vehicle”  (see address in JAC Eyes Only).

9