Chapter

Section

Modifications

Table of Contents

Add new: Addendum 13 – Safety Floor Signage

1

Introduction

H.11

Authorised Equipment Operators:

Remove and re-number:  11. JCMT Observing Floor Drill Press (This had been removed from the telescope)

2

Occupant Emergency Plans & Equipment Locations- Hilo Only

E.

E. Earthquake:

SCC to draft earthquake response procedures to add to this section. ACTION 56-2-07

4

General Safety & Laboratory Policies

B.3.h

Visitors/Visiting instrument personnel: safety guidelines and questionnaire

Add under heading: Note: The questionnaire shall be sent to visitors in advance.

8

General Shop Policies

A.2.a.i

Move 1^st sentence in parenthesis to ‘Supervisor’ heading:

1. Supervisor (of a shop or any area where fixed or portable powered or un-powered machines and tools are located)

8

A.3.b

Remove  ,without the explicit authorization of the Facility Maintenance Manager,

2. When machining operations are being undertaken which might pose a hazard to personnel passing through the workshops, signs will be posted on the doors to the workshops warning of hazardous work in progress.  Persons wishing to enter the shop area when these signs are posted, without the explicit authorization of the Facility Maintenance Manager, must stay within the yellow lined areas and wear safety glasses with side shields along with proper footwear as noted above.

8

A.3.i

Add to sentence: articles (e.g. lanyard and eyeglass retainers),

9. Any employee using portable fixed tools (drill press, jig or band saw) must not wear loose articles (e.g. lanyard and eyeglass retainers), clothing or jewelry. Anyone with long hair must tie back the hair or wear acceptable hair protection while operating equipment.

8

A.3.n

Remove from sentence: they have been bled and

14. Air hoses must not be disconnected until they have been bled and pressure is securely turned off at its source and they have been bled.

8

A.3.s

Add to end of paragraph: Staff shall check the area to assure that all personnel have vacated.

19. Staff working in the Mechanical Workshop or Helifier Bay shall vacate these areas when informed by the Administrative Department that the telephone system is being serviced or turned off. Staff shall check the area to assure that all personnel have vacated.

8

B.2.b.i

Change structure of sentence:

From: Inspects daily the powered industrial vehicle before it is used in accordance with section B5.

To: Inspects daily the powered industrial vehicle in accordance with section B5 before it is used.

8

B.6

Change: maintenance manager to Facility Maintenance Manager

6. OSHA 100 Hour Forklift Maintenance Inspection

The forklift 100 hour inspection is required and must be performed by a qualified mechanic in accordance with the instructions kept by the Facility Maintenance Manager.

8

C.4.a.ix

Remove from sentence: The operator shall

9. The operator shall Observe whether there are any defects in the equipment during all operations, and stop and correct them as necessary.

8

C.4.b.iv

Remove last sentence (it is repeated in v.)

4. The operator is responsible for operation of the crane or hoist. If required, an appointed person will direct the crane operation by approved hand signals. A stop signal shall be executed immediately no matter who gives it.

8

C.4.b.vi

Remove/add to sentence: cab operated/or hoist

6. Before leaving a cab-operated crane or hoist unattended, the operator shall land any attached load, place controllers in the off position, and open the main line disconnect device of the specific crane.

8

C.4.b.viii

Add new 2^nd sentence:

8. If power goes off during operation, the operator shall immediately place all controllers in the off position. As soon as practical, any suspended load shall be landed or secured. Prior to re-use of the crane, operating motions shall be checked for proper direction.

8

C.4.d.xi

Remove last sentence:

11. Before personnel exit or enter a manbasket that is not landed, it shall be secured to the structure where the work is to be performed, unless securing it to the structure creates an unsafe situation. This procedure is an exception to the common working practices at JAC.

9

Mauna Kea Safety Policies – General

J

Acute Mountain Sickness/General/Persistent Symptoms

SP to have JAC’s medical advisor review/verify that this section is accurate. Ref: ACTION 57-2-02

10

MK Safety Policies: JCMT and UKIRT

6. If on arrival, and prior to communicating with the TSS/WL, the person encounters any hazardous situation, the person shall remove themselves to a safe location where he/she can contact the TSS/WL to receive instructions specific to that hazard.  If the person identifies a hazardous situation, at any time, that is not appropriately signed,they shall immediately inform the TSS/WL so that appropriate action can be taken.  Warning signs in use at JCMT and UKIRT are defined in Addendum 13 of the Safety Manual.

D.9 & E.4.

SCC to draft earthquake response procedures to add to these sections for JCMT and UKIRT. Ref:  ACTION 56-2-07

10

D.23

JCMT Safety

Remove.(this item had been removed from the telescope) :

23. JCMT Observing Floor Drill Press The observing floor drill press is provided for use by staff who have limited machine tool clearance but need to be able to carry out small mechanical tasks. Authorised users are listed in Addendum 1. Note that, as with all machine tools, proper protective equipment such as eye protection shall be used

11

Occupant Emergency Plans and Equipment Locations-JCMT & UKIRT

E.
Summit Fire

11

E.2.ii

Change UKIRT’s evacuation assembly area:

·         UKIRT – to the lunch hut   UH88 entrance

13

Lockout/Tagout Policy

F.d.i. + bullets

Add/change wording for clarification:

d.       Lockout/Tagout Interruption (Testing of Energized Equipment)

                                             i. In situations where the energy isolating device(s) is locked/tagged out and there is a need for testing or positioning of the equipment/process, the following sequence shall apply:

·     Clear equipment/process of tools and materials

·     Clear personnel

·     Clear the control of locks/tags  equipment of lockout/tagout devices according to established procedure

·     Proceed with test

·     De-energize all systems and re-lock/re-tag the controls lockout/tagout the equipment to continue the work

13

G.d., e., & f.

Change: locks/tags to lockout/tagout devices:

1. After locks/tags lockout/tagout devices are applied to energy isolating devices,…

13

Appendix 3 B 1. & 2.

Replace: ‘identify locked out system’ with locked out system identity

Note that the lockout systems use "Slave" keys and "Master" keys. To use them, remove the master key from the lower switch and insert it into the master/slave unit above. Then one or more of the slave keys can be taken out. The master key cannot be returned to the master switch until all slave keys are returned. Put the master castell key into the multiple lockout device and take one of the slave keys to the control room, hang the key on the lockout board and write your name, date, and identify locked out system on the lockout board locked out system identity.

13

Appendix 3

C

Change sentence for clarity:

2.       Access to antenna Rx cabin for routine adjustments and services

This procedure applies to tuning receivers and filling receiver cold-loads where no hoisting of a dewar is required. and small adjustments to the adjuster drive electronics.

13

Appendix 3

F.4

Simplify sentence:

4.       If, on the other hand, your work is such that ANY movement of the antenna could cause a hazard (e.g., inspecting the rollers), then it is a wise precaution  necessary to lock the antenna to the carousel with a suitably placed clamp. Consider also applying the carousel brakes in case the wind should blow the building around.

13

Appendix 3

I.2

Add: roof and

2.       Lockout the power to the roof and doors - see B1 above

13

Appendix 4

A.1

Add to end of sentence: and tested

1.       Before leaving UKIRT, you shall always inform the TSS/WL and double check that any lockouts you have applied have bee removed and the systems have been re-energized and tested.

13

Appendix 4

H.3

Change: door to WTE

3.       When using the chains to open or close a WTE, the switch shall be set to the OFF position (not the HAND position which allows local control) to prevent unexpected movement of the door WTE. 

13

Appendix 4

J.3. & 4.

Complete last sentences:

3. …The switch is located at the bottom of south column steps.

4. …The switch is located to the left side of the shutter.

Addendum 1

List of Post Holders

Add: Associate Director JCMT – A.C. Chrysostomou

Change:

-          JCMT Head of Operations/TSS Manager - R.P. Tilanus to:  JCMT Head of Operation – R.P. Tilanus

-          JCMT Scheduler – G. Schieven to: JCMT Scheduler/TSS Manager – G.Schieven

Authorised Equipment Operators

-          Remove from lists: Tomas Chylek and Jeff Cox

-          Add to All Jib Hoists (JCMT, UKIRT & Hilo): Luca Rizzi

-          Remove from list and re-number:  11. JCMT Observing Floor Drill Press 

Addendum 2

Update list of reviews of Safety manual chapters

Addendum 3

Mauna Kea Emergency Medical Procedure (Reference: MKSS Mauna Kea Emergency Procedures booklet that accompanies the JAC Safety Manual)

To be reviewed and updated by MKSS

Addendum 4

EEV (Emergency Evacuation Vehicle) Operation (Reference: MKSS Mauna Kea Emergency Procedures booklet that accompanies the JAC Safety Manual)

To be reviewed and updated if necessary by MKSS

Addendum 7

General Staff Notice

  Procedures for Eye Exam Related to VDT Use

To be updated by JAC Human Resources department

Addendum 8

Mauna Kea Vehicle Procedures Checklist

-          Replace bullets with numbers

-          Minor wording changes for clarification:

Driving/Vehicle Procedures:

o        Towing policy

·         JAC vehicles should not be used to tow other  non-JAC vehicles.

o        There must always be a working vehicle available when JCMT or UKIRT are occupied. enough working vehicles available to seat everybody occupying JCMT or UKIRT.

Add new item under ‘Driving/Vehicle Procedures:’

Tune in to radio stations KKBG-FM (97.9) or KWXX-FM (94.7) in the event of an emergency.

Addendum 9

Mauna Kea Winter Logistics

To be reviewed and updated if necessary by MKSS

Addendum 10

Visiting Instrument Personnel: Safety Guidelines

3^rd bullet under Vehicle Safety (No Sightseeing Tours) heading:

Change reference to reporting vehicle damage or odd behavior/handling and link to JAC Eyes Only:

·         Report damage or odd behavior handling to “vehicle” (see email address in JAC Eyes Only)

Addendum 11

Glossary

Add:

OSHA: U.S. Department of Labor, Occupational Safety and Health Administration, http://www.osha.gov/

Addendum 12

Replace: Evacuation Maps with updated version showing primary and secondary evacuation routes

Addendum 13

NEW

Add new: Safety Floor Signage

JAC Eyes Only

Add:  Addendum 10: Vehicle Safety (No Sightseeing Tours)

·         Report damage or odd behavior handling to … (email address)